Categorizing transactions
Categories, one-offs, and linking payments to commitments.
Every transaction from your bank sync or a CSV import lands here. Categorising them is what turns a list of payments into a spend breakdown, and two other controls on each row feed directly into your burn rate.
Categorising
Pick a category from the dropdown on any row. When you categorise an uncategorised merchant, every other uncategorised transaction from that same merchant gets the same category, so one decision clears a merchant's history. Choices you made by hand are never overwritten.
Auto-categorize reads merchant names and fills in best-fit categories for everything still uncategorised. Rows it is unsure about stay uncategorised rather than being guessed at.
Marking a one-off
The circle icon at the end of an outflow row marks it as a one-off. The payment still counts in your cash and in your totals, it just stops inflating your monthly burn rate.
Use this for anything that will not happen again: a piece of equipment, a deposit, an annual conference. Burn and runway update immediately, no sync needed.
Linking a payment to a commitment
The small line under an outflow's merchant name links that payment to the recurring commitment it settles. This is what makes burn precise rather than cautious, and it matters most for annual charges. See Burn and runway for the arithmetic.
Link one payment by hand and later ones handle themselves:
- The same merchant at the same amount links automatically.
- If the price changes, a charge matching what the commitment says it costs links automatically too.
- A charge whose merchant name matches a commitment's own name and amount links with no prior example.
Rows linked automatically are tagged auto, so you can always tell which links you chose and which were inferred. Change any of them from the same dropdown.
Only outflows can be linked, and only to active commitments. Linking to a paused commitment would remove the spend from your burn without adding anything back.
Managing categories
The settings icon in the panel header opens category management. Add a category, rename one, change its direction, or delete it.
Direction is the field with consequences, because finance reads the direction and never the name:
| Direction | What it does |
|---|---|
| Expense | Money out. An inflow filed here counts as a refund against that category. |
| Revenue | Recurring income. Extends your runway. |
| One-time income | Money in that does not extend runway, for grants, refunds and founder capital. |
Deleting a category uncategorises every transaction filed under it. If you only need to fix a name or a direction, edit it instead, which keeps those transactions attached.